Six Steps To Going Paperless With Adobe Acrobat

The myth of the paperless office has been around since the dawn of the computer era. The idea that paper could be removed entirely from the every day workflow of most organisations is still somewhat fanciful and yet the concept continues to entrance technology companies and productivity geeks  alike. Whether an entirely digital workflow is actually achievable is debatable, however the technology now exists to create a seamless and efficient digital workflow which could dramatically reduce the need to print or store paper, offering  considerable potential cost saving and efficiency increases to most organisations.

The good news is, the technology is available in a set of low cost, desktop applications you may already be using: Adobe Acrobat DC, Acrobat Reader and the iOS and Android apps Adobe Scan and Adobe Acrobat Reader.

Here are six way you can go about going paperless in your own workplace.

1. Convert paper documents to PDF.

SCreen shot of Acrobat DC document scanning settings
Acrobat DC document scanning settings

If you don’t have electronic originals or receive lots of paper documents, you can use any scanner to create electronic versions. Bulk document scanners are helpful here as they will simultaneously scan both sides of multiple sheets and combine them into single PDFs. You can also scan and save as PDF from right inSide Acrobat DC using the Enhance Scans function. For people on the go, you can try the Adobe Scan app which will scan documents from your mobile device and synchronise with your Creative Cloud account.

Screen shot of Adobe Scan app
Adobe Scan app

2. Convert scans to editable text.

Having scanned your paper copies, use Acrobat DC’s Enhance Scans feature to convert the content into searchable text. You can then export to plain text or Word documents if you need to do more work.

Screen shot of Acrobat DC Recognise Text function
Acrobat DC Recognise Text function

3. Store and share PDFs in the cloud.

Store your PDFs online through your DC storage account or add on additional cloud services such as DropBox and MS Box. You can then share them with the rest of your team.

Screen shot of Acrobat DC storage options
Acrobat DC storage options

4. Collaborate and comment.

Collaborate with colleagues by using Acrobat’s commenting tools to add comments, drawings, images and even audio. You can use Acrobat Pro, Acrobat Reader or the Adobe Acrobat Reader app as part of this process.

Screen shot of Acrobat DC commenting tools
Acrobat DC commenting tools

5. Create electronic forms.

Convert your paper forms to electronically fillable forms using Acrobat DC’s form wizard. Use it to add text fields, multiple choice options, check boxes, radio buttons and more to PDFs which can then be completed and returned using Acrobat Reader for free.

Screen shot of Acrobat DC form creation tools
Acrobat DC form creation tools

6. Control how PDFs are used.

Limit unnecessary printing within your organisation by restricting or preventing printing of your PDFs . You can customise how PDFs will be used using Acrobat Pro’s document security options.

Screen shot of Acrobat DC document restrictions options
Acrobat DC document restrictions options

If you’d like more information on going paperless with Adobe Acrobat DC, please contact us or find out more about our services at our web site.

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Customise Photoshop CC’s Toolbar

If you’ve ever felt the Photoshop toolbar was a bit overpopulated, a feature newly arrived in CC2015 can help you out.

 

Screenshot of Photoshop CC Toolbar

Near the bottom of the toolbar, you’ll notice a new, 3 dot icon. Click and hold on the dots to see a pop out menu then select the only option.

Photoshop CC Edit Tollbar option

The Customise Toolbar panel will open.

Screenshot of Photoshop CC customise toolbar panel

To simplify your toolbar, just drag the tools you don’t want to use from the left column to the right. The toolbar will adjust in real time as you do. You can also turn of the Hidden Shortcut icons with a check box. All this can be saved as custom presets so you can have as many different toolbars as you need

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